Maritime Planned Maintenance Software (PMS)
Staunch Technologies' Maritime Planned Maintenance System (PMS) is an enterprise-grade Computerized Maintenance Management System (CMMS) designed to help shipping companies streamline vessel maintenance, automate maintenance planning, manage work orders, monitor running hours, and improve overall fleet management through a centralized digital platform.
- Preventive maintenance scheduling — calendar and running-hour based
- Work order management with complete task history
- Fleet-wide maintenance dashboard and analytics
- Multi-vessel management from one centralised platform
What changes operationally — before you even get to the feature list.
The Maintenance Lifecycle
- Equipment Registration
- Maintenance Planning
- Automatic Work Order
- Engineer Assignment
- Maintenance Completion
- Verification
- Dashboard
- Reports
- Management Review
Why Shipping Companies Choose Digital Planned Maintenance Systems
Managing vessel maintenance through spreadsheets, paper records, or disconnected systems often leads to missed maintenance schedules, equipment failures, and increased operational costs. A Digital Planned Maintenance System (PMS) centralises maintenance planning, automates scheduling, and provides complete visibility into vessel health across the fleet.
With Staunch Technologies' Maritime PMS, shipping companies can efficiently plan preventive maintenance, monitor equipment performance, assign work orders, maintain historical records, and generate compliance-ready reports. This digital approach helps improve operational efficiency, extend equipment lifespan, reduce unexpected breakdowns, and support safer vessel operations.
What Is Maritime Planned Maintenance Software?
The Maritime Planned Maintenance System enables Chief Engineers, Technical Superintendents, and maintenance teams to efficiently plan preventive maintenance activities, monitor running-hour schedules, generate work orders, and maintain complete maintenance histories for every vessel in the fleet.
Automated Scheduling
Automate maintenance tasks based on calendar intervals, running hours, or custom plans — replacing paper records and spreadsheets.
Designed for Marine Engineering Teams
The PMS is designed to support marine engineering departments by simplifying maintenance scheduling, equipment inspections, spare parts planning, and maintenance reporting across the fleet.
Centralised Platform
One platform for equipment servicing, inspections, spare part planning, maintenance history, and work orders across your fleet.
Proactive Maintenance
Move from reactive repairs to proactive asset management — improving vessel availability while reducing operational risk.
Key Questions, Answered
Quick, precise answers to the questions people ask most about Ship Planned Maintenance Systems.
- What is Planned Maintenance Software?
- Maritime Planned Maintenance Software helps shipping companies schedule, track, and document preventive maintenance for onboard machinery, reducing breakdowns and improving fleet reliability.
- How does PMS software work?
- It registers your equipment, sets maintenance schedules based on calendar dates or running hours, automatically generates work orders when maintenance is due, and records every completed task with a permanent history.
- Why is preventive maintenance important?
- Preventive maintenance addresses wear and servicing needs before equipment fails, reducing unplanned downtime, emergency repair costs, and safety risk compared to reactive maintenance.
- How is PMS different from CMMS?
- They're closely related. In maritime use, "PMS" specifically means a planned maintenance system built around vessel machinery, running-hour tracking, and class or flag-state requirements — whereas generic CMMS platforms are built for land-based facilities and often lack that maritime-specific scheduling logic.
- Can PMS integrate with ERP?
- Yes. Maintenance data, cost tracking, and procurement needs can be connected to your existing ERP system, depending on your implementation scope.
- Can PMS integrate with DRS?
- Yes. Linking PMS with a Defect Reporting System means a logged defect can trigger or update a maintenance task automatically, keeping both records in sync.
- Can PMS integrate with Lube Oil Analysis?
- Yes. Lubricant sample results can feed into maintenance scheduling, so condition-based servicing triggers alongside calendar and running-hour maintenance.
- What KPIs should a fleet monitor?
- Common maintenance KPIs include planned maintenance compliance rate, overdue task count, equipment availability, Mean Time Between Failures (MTBF), Mean Time to Repair (MTTR), and the ratio of preventive to corrective maintenance.
- What is Running Hour Maintenance?
- Running Hour Maintenance schedules servicing based on actual equipment operating hours rather than calendar dates, so a task triggers when machinery has genuinely accumulated enough use to need it.
- Which vessels require PMS?
- Any vessel with machinery subject to classification society or flag-state maintenance requirements benefits from a PMS — in practice this includes tankers, bulk carriers, container ships, offshore vessels, cruise ships, and naval or government fleets.
- What is Preventive Maintenance?
- Preventive Maintenance is scheduled servicing carried out before equipment fails, based on calendar intervals, running hours, or manufacturer recommendations, to avoid unplanned breakdowns.
- What is Corrective Maintenance?
- Corrective Maintenance is repair work carried out after a fault or failure has already occurred, restoring equipment to working condition rather than preventing the issue in advance.
- What are Maintenance KPIs?
- Maintenance KPIs are measurable indicators — such as compliance rate, MTBF, MTTR, and equipment availability — used to track how effectively a fleet's maintenance programme is performing.
- What is Fleet Maintenance?
- Fleet Maintenance is the ongoing work of keeping every vessel in a shipping company's fleet operational and compliant, covering servicing, inspections, and repairs across all ships.
- What are Work Orders?
- A Work Order is a maintenance task record that specifies what needs to be done and who it's assigned to, tracking progress from creation through completion and sign-off.
- What is Maintenance Scheduling?
- Maintenance Scheduling is the process of planning when maintenance tasks should occur, based on calendar dates, running hours, or equipment condition, so servicing happens on time rather than by memory.
Why Planned Maintenance Matters
Effective maintenance planning is one of the most important factors in ensuring safe, reliable, and cost-effective vessel operations. Without a structured system, shipping companies often experience delayed servicing, missed inspections, increased repair costs, and unnecessary equipment failures.
Implementing a digital Ship Planned Maintenance System helps organisations:
Why Preventive Maintenance is Better Than Reactive Maintenance
Reactive maintenance often results in unexpected equipment failures, emergency repairs, increased operational costs, and unplanned vessel downtime — leaving engineering teams always responding to crises rather than preventing them.
A structured Maritime Planned Maintenance Software platform helps organisations identify maintenance requirements before failures occur, allowing engineering teams to plan maintenance activities efficiently and keep vessels running.
By shifting from reactive maintenance to preventive maintenance, shipping companies can:
Common Challenges Faced by Shipping Companies
Marine vessels operate in demanding environments where equipment reliability directly impacts operational efficiency and safety. Without an effective maintenance management system, organisations commonly face several operational challenges.
Why Choose Our PMS Instead of Excel?
If your fleet maintenance still runs on spreadsheets, here's exactly what changes when it moves onto a purpose-built platform.
| Comparison point | Excel | Staunch PMS |
|---|---|---|
| Scheduling | ✕Manual reminders | ✓Automated scheduling |
| Records | ✕No history | ✓Full maintenance history |
| Reporting | ✕No dashboards | ✓Fleet analytics |
| Sign-off | ✕No approvals | ✓Workflow approvals |
| Compliance | ✕Difficult audits | ✓Digital records |
| Access | ✕Single user | ✓Multi-user access |
Built to Deliver Real Maintenance Value
Every feature was designed around the real constraints of vessel maintenance operations — not adapted from a generic tool.
Reduce Equipment Downtime
Schedule preventive maintenance before failures occur, improving vessel availability and operational continuity.
Improve Fleet Reliability
Maintain equipment according to manufacturer recommendations and operational requirements.
Extend Machinery Life
Increase the service life of engines, generators, pumps, compressors, and other critical equipment.
Lower Maintenance Costs
Reduce emergency repairs through proactive maintenance planning and structured workflows.
Improve Regulatory Compliance
Maintain complete maintenance records for inspections, audits, and class requirements.
Centralise Maintenance Management
Manage maintenance activities across multiple vessels through one intelligent fleet platform.
Increase Operational Efficiency
Automate maintenance reminders, work orders, and maintenance planning across your fleet.
Improve Decision-Making
Access maintenance analytics, equipment history, and performance reports from one centralised dashboard.
Who Should Use This Solution?
Designed for organisations responsible for vessel maintenance, fleet management, and technical operations. Whether you operate a single vessel or a global fleet, our platform scales with your requirements.
Industries We Serve
From tankers to naval fleets, our Planned Maintenance System is built to scale across every segment of the maritime industry.
Ready to Improve Fleet Maintenance?
Discover how our Maritime Planned Maintenance Software helps shipping companies automate maintenance scheduling, improve equipment reliability, and reduce operational downtime.
Everything Your Fleet Needs in One Platform
A centralised platform to manage preventive maintenance activities, monitor equipment performance, and maintain complete maintenance records across your fleet.
Preventive Maintenance Scheduling
Automatically schedule maintenance tasks based on running hours, calendar intervals, manufacturer recommendations, or customised maintenance plans.
Digital Work Order Management
Generate, assign, track, approve, and close digital work orders while maintaining complete maintenance records for every onboard asset. The platform enables engineering teams to monitor task progress and improve maintenance execution.
Equipment Maintenance History
Maintain a centralised maintenance history for every onboard asset, including completed work, spare parts used, service records, and inspection results — organised data that can support organisations implementing future predictive maintenance initiatives.
Maintenance Notifications
Receive automated reminders and notifications for upcoming maintenance activities, overdue tasks, and critical equipment inspections.
Fleet Maintenance Dashboard
Monitor maintenance performance across multiple vessels through real-time dashboards, maintenance KPIs, and equipment status.
Digital Maintenance Records
Replace paper-based maintenance logs with centralised digital records that support audits and regulatory inspections.
Reports & Analytics
Generate maintenance reports, equipment performance analysis, overdue task reports, and compliance documentation with a single click.
Offline Vessel Synchronization for Continuous Operations
Marine vessels frequently operate in locations with limited or intermittent internet connectivity. Our Planned Maintenance System supports operational continuity by enabling maintenance activities even during connectivity interruptions.
Maintenance records created onboard can be synchronised with the central system once network connectivity becomes available, helping engineering teams continue their work without disruption.
This capability ensures maintenance operations remain efficient regardless of network availability.
Everything Organised into Dedicated Modules
Ten purpose-built modules working together as one platform — not ten separate tools bolted on to each other.
Equipment Register
A structured registry of every vessel, machinery, and component — the foundation every maintenance activity is built on.
Maintenance Scheduler
Plan preventive maintenance by calendar interval, running hours, or custom rules — nothing scheduled from memory.
Running Hours
Track live operating hours per equipment to trigger maintenance exactly when actual usage says it's due.
Spare Parts
Link required spares to each maintenance task and keep stock levels visible before a job gets held up waiting on parts.
Work Orders
Generate, assign, and track maintenance work orders from creation through sign-off, with a full task history attached.
Reports
Generate maintenance, compliance, and performance reports on demand, in the format your technical team already expects.
Dashboards
A real-time, fleet-wide view of maintenance status, overdue tasks, and equipment health from a single screen.
Audit Logs
Every action — scheduled, completed, approved, or overridden — is timestamped and permanently recorded for inspection.
Notifications
Automated alerts for upcoming, due, and overdue tasks reach the right person without anyone having to check manually.
User Management
Control who can see and do what, with role-based access spanning crew, shore, ship management teams, and administrative users.
Equipment Supported
Our Ship Planned Maintenance System can manage maintenance schedules for a wide range of onboard machinery and equipment, including:
Maintenance Types Supported
The system combines preventive maintenance, running-hour maintenance, and condition-based maintenance into a centralized maintenance planning platform that helps engineering teams reduce equipment failures and improve fleet reliability.
Preventive Maintenance
Schedule routine maintenance activities before failures occur — keeping equipment in peak condition and avoiding costly breakdowns.
Running Hour-Based Maintenance
Automatically trigger maintenance tasks based on equipment operating hours — accurate, real-world scheduling tied to actual usage.
Calendar-Based Maintenance
Plan recurring maintenance using daily, monthly, quarterly, or annual schedules — ideal for time-interval servicing requirements.
Condition-Based Maintenance
Support maintenance decisions using equipment condition, inspections, and performance data — act on real indicators, not just intervals.
Corrective Maintenance
Record and manage maintenance activities required to resolve identified equipment issues — structured closure with full documentation.
Emergency Maintenance
Track urgent repair work to restore equipment functionality as quickly as possible — with full logging and closure documentation.
Inspection Scheduling
Plan and monitor statutory inspections, routine checks, and safety inspections to maintain regulatory compliance across your fleet.
How the Planned Maintenance System Works
A structured maintenance workflow that helps technical teams plan, execute, and monitor preventive maintenance activities efficiently — moving organisations from reactive repairs to proactive asset management.
Register Equipment
Register vessels, machinery, and equipment into the platform.
Create Schedules
Set preventive maintenance schedules based on calendar dates or running hours.
Generate Work Orders
Work orders are generated automatically when maintenance becomes due.
Assign Tasks
Assign maintenance activities to onboard engineers or technical teams.
Record Completion
Log completed maintenance, spare parts used, inspection findings, and remarks.
Review & Improve
Review history, performance reports, and fleet analytics to improve future planning.
Maintenance KPIs
Manage maintenance activities across multiple vessels through centralized fleet management, enabling technical departments to monitor maintenance KPIs, review maintenance history, and optimize asset performance from a single dashboard.
Planned Maintenance Compliance Rate
Track the percentage of planned maintenance tasks completed on schedule across your fleet.
Overdue Maintenance Tasks
Monitor the number and percentage of maintenance tasks that have passed their due date.
Equipment Availability
Measure the proportion of time critical equipment is operational and available for use.
Maintenance Completion Rate
Monitor the ratio of completed maintenance work orders versus total work orders raised.
Mean Time Between Failures (MTBF)
Measure the average operating time between equipment failures to assess reliability trends.
Mean Time to Repair (MTTR)
Track the average time taken to restore equipment to operational condition after a failure.
Preventive vs Corrective Maintenance Ratio
Compare the balance between planned preventive and unplanned corrective maintenance work.
Equipment Downtime
Monitor total and per-equipment downtime hours to identify recurring failure patterns.
Maintenance Cost Trends
Track maintenance expenditure over time to support budget planning and cost optimisation.
Fleet Maintenance Performance Dashboard
A unified real-time dashboard aggregating all KPIs across your entire fleet — giving management a single view of maintenance health, compliance, and performance.
Accelerate Your Maritime Digital Transformation
Digital transformation is reshaping modern fleet management by replacing manual maintenance processes with intelligent, data-driven operations. Our Planned Maintenance System serves as a foundation for this transformation, enabling organisations to streamline maintenance planning, improve operational visibility, and optimise asset performance.
As part of a broader maritime digital ecosystem, the PMS integrates with complementary business solutions to create a connected operational environment that supports informed decision-making and continuous improvement.
Eliminate paper-based maintenance records
Digitize engineering workflows
Improve maintenance planning accuracy
Centralize fleet maintenance information
Increase operational transparency
Enable data-driven maintenance decisions
Improve collaboration between shore and vessel teams
Support long-term operational excellence
Flexible Integration Capabilities
Our Maritime Planned Maintenance Software can integrate with your existing maintenance and operational systems to create a connected maritime technology ecosystem.
Depending on project scope and implementation requirements, the platform can support integration with:
Why Choose Staunch Technologies?
A trusted Maritime Software Company delivering innovative digital solutions designed specifically for shipping companies, fleet operators, and maritime organisations.
Enterprise-Grade Security & Data Protection
Protecting operational and maintenance data is essential for every maritime organisation. Staunch Technologies designs its Planned Maintenance System with modern security practices that help organisations safeguard critical maintenance information and maintain data integrity.
The platform supports secure user authentication, role-based access management, controlled data visibility, and secure communication between users and systems.
Multi-Company Fleet Management
Shipping organisations often manage multiple companies, subsidiaries, or vessel management divisions. Our Planned Maintenance System supports centralised management while maintaining appropriate separation of operational data.
Organisations can efficiently manage maintenance activities across multiple companies using a single platform with configurable access controls and reporting capabilities.
One platform. Separate, access-controlled company data.
Centralized Administration
Manage every company and vessel from one admin console instead of separate logins per entity.
Company-Specific Access Permissions
Control exactly which users can see which company's data, down to the individual role.
Independent Maintenance Records
Each company's maintenance history stays fully separate — no crossover between client fleets.
Fleet-Wide Visibility
Authorised administrators still get a consolidated view across every company when they need it.
Consolidated Reporting
Roll up performance and compliance reporting across all managed companies into a single view.
Configurable Organisational Hierarchy
Structure the platform around your actual business — parent company, subsidiaries, and vessels.
Standardised Maintenance Processes
Every managed company follows the same workflow standard, regardless of vessel type or client.
Scalable Multi-Company Architecture
Add new companies or vessel divisions as you grow, without re-architecting the platform.
From Enquiry to Go-Live
A clear, structured path — every engagement follows the same seven stages, so you always know what comes next.
Requirement Study
Understand your fleet, equipment types, and current maintenance practices before anything is configured.
Equipment Import
Bring your existing equipment register, machinery lists, and maintenance history into the platform.
Database Setup
Structure the platform's database around your vessels, equipment hierarchy, and maintenance categories.
Configuration
Set up maintenance schedules, work order workflows, user roles, and reporting templates to match your operation.
User Training
Hands-on training for engineers, superintendents, and administrators before go-live.
Go-Live
Your fleet starts running preventive maintenance on the live platform.
Support
Ongoing technical support and updates for as long as you're with us.
Flexible Deployment Options
Every maritime organisation has different operational and IT requirements. Our Marine Maintenance Software supports flexible deployment models to suit your business needs.
Cloud Deployment
Access maintenance schedules, reports, and dashboards securely from anywhere — no local infrastructure required.
On-Premises Deployment
Deploy within your organisation's own infrastructure to meet internal security and compliance policies.
Hybrid Deployment
Combine cloud accessibility with on-premises infrastructure for enhanced operational flexibility.
Multi-Vessel Rollout
Scale across a single vessel or your entire fleet with centralised administration, user management, and reporting.
Simplify Fleet Maintenance with an Intelligent PMS
Replace spreadsheets and manual maintenance logs with a Maritime Planned Maintenance Solution designed for modern fleet operations.
Our Maritime Specialists Will Help You
- Assess your current maintenance process
- Plan your digital transformation journey
- Configure maintenance workflows
- Customise equipment categories
- Integrate with existing systems
- Train your maintenance teams
Frequently Asked Questions
Maritime Planned Maintenance Ecosystem
A Connected Maritime Maintenance Management Platform
The Maritime Planned Maintenance System (PMS) from Staunch Technologies is an enterprise-grade Computerized Maintenance Management System (CMMS) designed to simplify vessel maintenance, optimise maintenance planning, and improve fleet management for shipping companies.
The platform enables Chief Engineers, Technical Superintendents, fleet managers, and marine engineering teams to efficiently manage preventive maintenance activities, monitor running hours, generate and track work orders, maintain complete asset management records, and monitor critical maintenance KPIs through a centralised digital platform.
By combining maintenance scheduling, digital work order management, historical maintenance records, equipment lifecycle tracking, and fleet-wide analytics, the system helps organisations improve operational efficiency while reducing unplanned downtime and maintenance costs.
In addition to preventive maintenance, the platform maintains detailed maintenance history and equipment performance records that can support organisations adopting future predictive maintenance strategies as part of their digital transformation initiatives.
Whether managing a single vessel or an entire fleet, the Maritime Planned Maintenance System provides complete visibility into maintenance activities, helping ship management companies improve equipment reliability, standardise maintenance processes, and support informed operational decision-making.
Business Outcomes
Organisations implementing our Maritime Planned Maintenance Solution can achieve measurable improvements in maintenance performance and fleet reliability.
Explore Our Maritime Software Solutions
Build a fully connected maritime technology ecosystem with our integrated software solutions.
Defect Reporting System
Offline-first defect lifecycle management with vessel-to-shore approval workflows and full audit trails.
Lube Oil Analysis Software
Monitor lubricant condition, detect equipment wear, and support long-term maintenance planning.
Inventory & Procurement
Real-time spare parts tracking, low-stock alerts, and procurement workflows — fully digitised.
Maritime Cybersecurity
Protect vessel networks and OT systems with IMO-aligned risk assessment and incident response.
Vessel IT Support
Remote monitoring, helpdesk support, and hardware lifecycle services for vessels at sea.
Looking for a custom maritime software solution?
Talk to our teamFuture-Ready Planned Maintenance Platform
Staunch Technologies continuously enhances its Maritime Planned Maintenance System to support evolving operational requirements and emerging technologies in the maritime industry.
Our product roadmap focuses on delivering intelligent automation, advanced analytics, and enhanced integration capabilities that help organisations improve maintenance efficiency and fleet performance.
AI-assisted maintenance recommendations
Predictive maintenance analytics
IoT sensor integration
Advanced dashboard customisation
Mobile maintenance application
Voice-assisted maintenance logging
Enhanced reporting and analytics
Intelligent maintenance forecasting
API-based third-party integrations
Fleet-wide performance benchmarking
Build a Smarter, More Reliable Maintenance Operation
Transform your maintenance processes with Staunch Technologies' Maritime Planned Maintenance System. From preventive maintenance scheduling and intelligent work order management to fleet analytics and operational insights, our platform empowers shipping companies to improve equipment reliability, reduce downtime, and enhance overall fleet performance.
Ready to modernise your maintenance operations? Contact our maritime experts today to schedule a personalised demonstration and discover how our PMS can support your fleet's operational excellence.
Ready to Modernise Your Fleet Maintenance Operations?
Whether you're replacing spreadsheets, upgrading an existing maintenance system, or implementing a new Maritime Planned Maintenance Software platform, our experts are ready to help.