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Tender Executive – IT Infrastructure

Staunch Technologies Pvt Ltd

Experience: 2+ Years Full-time Chennai, India (or Remote/Hybrid as applicable)

Position Details

Position: Tender Executive – IT Infrastructure
Experience: 2+ Years
Location: Chennai, India (or Remote/Hybrid as applicable)
Department: Bid Management / Pre-Sales & Commercial Operations
Reports To: Bid Manager / Head of Techno-Commercial

Job Summary

We are looking for a detail-oriented Tender Executive with 2+ years of experience specifically in the IT infrastructure domain. In this role, you will end-to-end manage the identification, compilation, documentation, and submission of bids for government (GeM, e-Procurement portals) and private corporate tenders. The ideal candidate will have a strong understanding of IT terminology (servers, networking, cloud, licensing) and a proven track record of coordinating with cross-functional teams to deliver winning, compliant bid submissions.

Tender Lifecycle Management

Tender Sourcing: Monitor daily e-procurement portals, government bidding sites, and corporate networks to identify relevant IT infrastructure RFPs, RFQs, and tenders.
Eligibility Screening: Review tender documents thoroughly to analyze eligibility criteria, technical compliance requirements, and commercial risks.
End-to-End Submission: Coordinate, format, and assemble all technical, commercial, and administrative documentation required for final submission before strict deadlines.

Documentation & Compliance

Statutory Compliance: Ensure all mandatory statutory documents (EMD, bank guarantees, tax certificates, OEM authorization letters/MAFs) are verified and accurate.
Query Management: Prepare pre-bid queries to seek clarifications from clients during the pre-bid phase.
Document Archiving: Maintain systematic repositories of past proposals, standard company profiles, case studies, and compliance checklists to accelerate future bids.

Cross-Functional Coordination

Technical & Commercial Alignment: Work closely with IT engineers, product managers, and techno-commercial teams to gather inputs for the Bill of Quantities (BOQ) and technical architectures.
OEM Collaboration: Coordinate with OEMs (like Cisco, Dell, HP, Microsoft) to secure manufacturer authorization forms (MAFs) and specialized tender pricing.

Required Skills & Qualifications

Education: Graduate degree in any discipline (B.Sc IT, BCA, B.E., B.Com, or BBA). Certification in documentation or bid management is a plus.
Experience: Minimum 2 years of dedicated experience managing tenders specifically for IT hardware, networking, or cloud infrastructure.
Platform Expertise: High proficiency with e-Procurement portals and the GeM (Government e-Marketplace) portal.
Core Competencies: Excellent proficiency in MS Word, Excel, and Adobe Acrobat (for compiling and merging large PDF dossiers).
Soft Skills: Sharp eye for detail, strong organizational skills, ability to work under high-pressure deadlines, and clear communication skills in English.